Auto Back Up Monitor

Thursday, February 18, 2016 10:55:00 PM

The Situation

The auto-back up feature of Sage 50 Accounts v21 (and newer) is excellent as it saves you from having to remember to take regular backups of your accounts data. If your data corrupts then you can quickly and easily restore a backup and carry on working.

Unfortunately, it is not be quite as straight forward as that...

The Problem

Your accounts data will be backed up as frequently as you have scheduled it to, but if your Sage Accounts data has errors, the backups will contain the errors. The Data Check detects the errors but it does not tell you that errors have been found.

As and when the errors start affecting your accounts processing, you will be able to restore a backup, but if the backup was taken after the errors occurred, then the errors will still be present in the backup. Depending on how many historical backups you keep, you might be able to restore a pre-corruption/error backup, but the problem with this option is all the re-processing that would be required.

Data corruption can be expensive to repair, and while data is being repaired you cannot work in accounts and you might still have reprocessing to do when the data is returned.

The Solution

The Auto-backup Monitor can save you from the massive inconvenience and expense caused by corrupt data.

Once the Auto-backup Monitor is configured, within seconds of each scheduled Sage Accounts backup completing, an email notification is delivered to any specified contacts. The email simply reports that the backup has completed and if the data is okay, or has any warnings or errors. If errors are reported, you can quickly and easily log your accounts users out, and restore the last error-free backup. No need to pay for data repair, no downtime waiting for the data to be returned and minimal (if any) reprocessing.

As you can specify who receives the notifications, you can include me or several members of staff so that should anyone be on annual leave the notices will be picked up by someone else.

The Auto-backup Monitor is available on annual subscription for £225 p.a. This means that it will always be updated when a new version of Sage is released and you can decide not to renew if Sage incorporates a similar facility in the future

Contact me if you would like to subscribe.

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